Public procurement department

Procurement in the public sector is often a delicate activity and warrants a specific department to develop the procurement policies, necessary instructions and contracting documentation. This department would also provide monitoring of the procurement activities and any necessary dispute resolution mechanism. Training in procurement methodology is also a major activity in the longer term. Initially the Public Procurement Department may need to take responsibility for procurements and purchasing on behalf of IGA until such time as sufficient competency is established in Ministries.

Brief Description of Procurement Plan / Cash flow Forecast Budget FY 2016

Item No.

Name

Description

2.1.1 a IJA salary payments for 18 civil servants supported by SFF Standard Payment process for salary payment based on Payroll Manual.
2.1.1 b IJA competitively recruited staff Standard Payment process for salary payment based on Payroll Manual for Civil Servants recruited to line Ministries though CSC process.
2.1.2 a, d Macro/fiscal consultant — development of Budget Projections FY 2016 mid- year review & FY 2017
Macro/fiscal consultant — follow on Fiscal Assessment and Unit Development
To date JSS has developed an annual budget based on revenue estimate for one year with expenditure balanced to the revenue estimate. This consultancy will assist with mid-year review of budget projections for FY 2016 and beyond. The Consultant would further develop the work to assist with developing the JSS fiscal capacity and to establish a small Macro Fiscal Unit for forecasting purposes.
2.1.3 c Workshop for Civil Society on Budget Priorities and Process This workshop will provide overview of budget
process and priority setting approach of MoF to developing revenue estimates and a balanced budget.
Item No. Name Description
3.1.1 a Determine requirements in consultation with FGS JSS proposes a consultant be contracted to work with JSS Ministries of Health and Education and FGS to determine requirements for implementing project in Health and Education.
3.1.1 b Develop Teacher Recruitment, remuneration and career progression policy This requirement is specifically identified in the PAD. JSS proposed a consultancy for activity
3.1.1 c Initial planning and development of Health Supervision Checklist This requirement is specifically identified in the PAD. JSS proposed a consultancy for activity.
3.2.1 a Eligible salary & allowances — Education Standard Payment process for salary payment based on Payroll Manual for Civil Servants recruited to Ministry of Education though CSC process
3.2.1 b Eligible salary & allowances — Health Standard Payment process for salary payment based on Payroll Manual for Civil Servants recruited to Ministry of Health though CSC process
3.3.1 a and b Operating Costs — Ministry of Health

Operating Costs — Ministry of Education

These items will be for normal non salary recurrent costs acceptable under PAD Annex 7
Item No.

Name

Description

4.1.1 a EAFS set up and funding Project Coordinator
Physical office set up
requirements of EAFS
The JSS RCRF II Project Coordinator has been recruited.
This item will acquire necessary office requirements such as furniture, storage facilities, photocopier, and laptops necessary for operating FMIS for RCRF II purposes. Items will be consistent with PAD Annex 7 requirements.
4.1.1 b Monthly EAFS Operating Expenses This item will be for normal non salary recurrent costs acceptable under PAD Annex 7
4.1.1 c FMIS Configuration for IFRs
Configure/test/deploy reports
JSS has developed reports for Payroll and IFR that can be produced automatically from the data contained in the Bisan FMIS. The Payroll reports are already fully configured in the FMIS but IFRs need to be developed by Bisan Ltd.

DOWNLOAD ATTACHMENTS HERE

File Description File size Downloads
pdf GSS SBD IFQ Non Consultant Services Tender
657 KB 449
pdf GSS SBD RFP Consultant Tender
991 KB 288
pdf GSS SBD Shopping Non Consultant Services IFQ Request for Quotation (IFQ)
491 KB 173
pdf GSS SBD RFP Consultant Request for Proposal (RFP)
744 KB 389
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